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Request to speak at Council Meetings

To ensure compliance with the ‘Public Health (COVID-19 Restrictions on Gathering and Movement) Order (no 7) 2021’ and other health guidelines, priority for in-person attendance at Council and Committee meetings will be given to Council officials (to support the operation of the meetings) and registered speakers.

Registered speakers have the option of;

  • Attending and addressing the relevant meeting in person (subject to restrictions); OR
  • Addressing the meeting remotely; OR
  • Providing a written submission for staff to read to the relevant meeting.

Members of the public can apply to speak at the Council or Committee meeting by completing this form and submitting it by midday of the day of the relevant Meeting.

Council and Committee Meetings are recorded and captured on a CCTV system. These recordings include public participation during the meeting.


Prior to submitting your application form to request to speak at a Council or Committee Meeting, you must read and accept Council’s guidelines for speaking at a Council or Committee meeting in accordance with the Code of Meeting Practice.

If your application is approved, your name will appear in the minutes as part of the formal process of the meeting. The minutes of Council and Committee Meetings are available on Council's website.

Council and Committee Meeting recordings are retained for 12 months following the Meeting. Information shared by the speaker at the Meeting (including any personal or sensitive information) will form part of the audio recording.

Having read and understood the Code of Meeting Practice and having agreed with the terms as outlined above, please complete the online application form below.

Request to speak will be accepted until 12pm on the day of the meeting.

All late requests are to be approved at the discretion of the General Manager or their delegate, in consultation with the Mayor.

All fields marked with * are mandatory

Meeting Agenda Item to be Addressed
Meeting Type:*
Type of meeting

Have you addressed Council previously in relation to this matter?:*
Adressed This Matter





Please attach your submission here.

I will be addressing the meeting:


In accordance with Section 3 of Council’s Code of Meeting Practice, speakers will only be permitted to speak on Items listed on the Agenda

Each speaker will be allowed three (3) minutes to address the council.
(if you are speaking on behalf of an organisation or group)
Are you speaking FOR or AGAINST the Item?:*
Will you be bringing any audio / visual aids?:*
Security code:*
Conditions (extract from Code of Meeting Practice)
Privacy Disclaimer

Your personal information is being collected by Council in accordance with applicable legislation.
The provision of your personal information is voluntary, however the information assists Council in the delivery and management of the subject request, and / or as required by law.

Your personal information will be used and disclosed for the Council’s purposes, or a directly related purpose, unless you consent to another use or disclosure, in emergencies or as otherwise required or authorised by law.
Should you wish to access or amend your personal information please make a written request to Council by:

Post: PO Box 205, Hurstville BC NSW 1481
For more information please refer to Council’s Privacy Management Plan


Please check your request form has all mandatory fields completed and your submission is attached before clicking the ‘Submit’ button.
You will receive a confirmation email within 15 minutes of submitting your request. If you do not receive the confirmation email the submission will not have been received by Council. 


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